Rental Contract for Sparrow Lane

Actual Rental Contract to be Created with Quote

Payments and Deposit

A 50% deposit is required to reserve rental items. The remaining balance is due 10 days prior to your event date. Following your event your rental items will be inventoried and assessed for damage or loss. Minor damage is covered by the nonrefundable damage waiver. Any other damage or loss will be assessed to the renter and charged via the form of payment on file.

Reduction changes to an order must be received by 14 days prior to your event date. This cannot exceed 50% of the total value of your order. Increases in an order are subject to item availability.

Specialty and custom orders require full payment in advance and are non-refundable. Reduction changes are not allowed. 

Returned checks will incur additional charges including but not exceeding all bank fees plus a $20 processing fee.

Rental Inventory Care

China, glassware and flatware must be wiped free of food and returned in their correct bins and racks. All linen should be placed in the provided bags and should be free of debris. Linen hangers should be returned. When using lanterns and candlesticks all candles must be dripless and items returned free of wax. Items requiring other special packaging will be labeled and should be returned as they were delivered. Additional cleaning fees will be assessed for any rental items that are returned with excessive debris or damage.

Should loss or damage of rental packaging occur the cost of replacement will be assessed to the renter.

Rental items are charged for time out, not for use.

Delivery and Pick-up

Items will be delivered as per the final rental invoice issued prior to the event date. Delivery locations must be to ground level and within 200 feet of our delivery vehicle or additional charges may apply.

Standard delivery and pickup rates are Sunday through Friday 8 am to 6 pm and require at minimum of a 3 hour window. Additional charges will apply if delivery or pickup cannot occur within this time frame. 

All equipment must be returned to the place of delivery for pick-up prior to the specified date and time as per the final rental invoice. Additional rental fees will apply should rental items not be ready for pick-up. Additional billing may occur if the site is challenging or last minute changes occur to the delivery plan.


Sparrow Lane, LLC and all related entities, members and employees shall not be liable for any damage to either person or property sustained by the use of rental items to the renter or any third party. The renter assumes all risk of personal property damage or personal injury; and injury or property damage to a third party.

There is no warranty that rented items are free of defects.

This rental contract is between the renter identified below and Sparrow Lane, LLC, and is effective upon the date of execution.

last updated 3/30/23